GDPR Data Policy

This document sets out our General Data Protection Regulation (GDPR) policy:

This is a draft document and will be updated over the next few weeks to meet the introduction of the GDPR in May 2018.

  1. EU Health Staff Ltd is a recruitment agency, finding doctors for its clients to employ and operates the websites www.gpjobsinaustralia.co.uk and www.overseasdoctorjobs.com
  2. The clients are:
    1. GP practices and hospitals both in the UK and overseas
    2. Other agencies with whom EU Health Staff Ltd has an agreement to look for candidates on their behalf
  3. The nominated Data Protection Officer is Paul Brooks, the MD of the company
  4. EU Health Staff currently holds the following data on candidates:
    1. Name and contact details
    2. CV of work experience, when provided by the candidate
    3. Email and telephone call summaries of what vacancies candidates are interested in.
    4. Referees for candidates. Sometimes, these were included in the candidate’s CV. At other times, we may have asked for referees contact details from candidates who have a job offer, so that we may take up references
    5. Registration and licensing information, which may be cross-checked with the medical licensing authorities (like the GMC)
    6. Google search of the candidate, based on name and work locations.
    7. Brief summary of progress, types of vacancy of interest, geographical areas of interest
  5. We store this data in order to be able to put forward appropriately qualified and interested candidates to our clients
  6. EU Health Staff stores this information :
    1. Within the main company computer and its associated back-up disk.
    2. On Excel spreadsheets to maintain a record of active / inactive candidates.
    3. Paper notebooks
  7. When a CV and / or candidate contact details and / or a summary of what the candidate is looking for in a job are sent to a client for assessment, we transfer the information to the client via email.
  8. Before we send candidate information to a client, we will confirm with you that it is OK to do this
  9. We do not audit our clients’ data systems but we believe that they operate safe and secure systems.
  10. Some of our clients are outside of the EU. These include all clients in Australia and Canada
  11. Inbound and outbound email data, including any attachments, are stored online on the computers of the company’s email service provider. These are accessible only via a password system. The email service provider is Fastmail, which has a good record on data security
  12. In addition, if a candidate has sent their CV as a PDF file, then we may have converted that into a Word document. In the processing of this conversion, Adobe, who operate the PDF system, take a copy of the document and store it within their online servers
  13. We keep candidate information for a period of 5 years.
  14. Candidates can ask to view all the data we hold at any time. We will generally respond within 24 hours unless we are away. In which case, it will be within 24 hours of our return to the office
  15. Candidates can ask for their data to be corrected / amended at any time. We will generally respond within 24 hours unless we are away. In which case, it will be within 24 hours of our return to the office
  16. Candidates can ask for their data to be deleted at any time. We will generally respond within 24 hours unless we are away. In which case, it will be within 24 hours of our return to the office
I recently moved to Perth in Western Australia to start work as a General Practitioner. It was a daunting prospect initially, when searching for suitable posts, especially without having been to Australia before. The formal registration process appeared challenging and time-consuming to start with. However, during the process, I found Monique and Paul to be very supportive, providing reliable and accurate information when needed. I would highly recommend using their valuable insight to those contemplating the move in the near future.
Dr Arya